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Budget vs forecast vs actuals
Approved amount, commitment, actual and forecast at completion side by side on every investment, always current.
Capex Platform · Execution & Tracking
Capex tracking softwarebuilt around the investment case.
Track every approved investment through execution, including budget, commitments, actuals, forecast at completion and realised benefit, across every site in one system.
Live
Actuals, commitments and forecast to completion, always current
1
Portfolio view across every site
ERP-fed
Commitments and actuals without re-keying
Closed
Benefit confirmed, not assumed
What it does
Keep the approved investment caseconnected through close-out.
Budget, commitments, actuals and forecast need to be viewed together for finance and project owners to identify deviation early.
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Deviation alerts
Forecast movement against the approved case surfaces while there is still time to act, not in the close-out report.
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ERP sync
Commitments and postings arrive from the ERP continuously, so finance and project owners work from the same figures.
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Change under the same authority
Cost changes are assessed against the original approval and escalated automatically when thresholds are crossed.
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One portfolio view
Every investment rolls up to site, business unit and group without a reporting cycle in between.
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Close-out and post-completion KPIs
Delivered cost and realised benefit are compared with what was approved, so the investment case is actually closed.
From approval to close-out
Six stagesfrom approved baseline to confirmed benefit.
01Inherit the approved baselineExecution begins from the case that was approved.
The approved amount, scope and expected benefit become the tracking baseline automatically. There is no re-entry step between approval and execution, which is where divergence between the approved case and the delivered investment usually starts.
02Set the spend profileExpected cost over time, by period and by site.
The approved amount is phased across periods so cash and capex plans reflect when spend is actually expected. Contingency is held explicitly and owned by someone, rather than hidden inside a line item.
03Track cost as it happensCommitments and actuals arrive from the ERP.
Purchase commitments and posted costs flow in continuously. Project owners work with the same numbers finance sees, which removes the recurring argument about whose figures are correct.
04Maintain a live forecastForecast at completion, not last month's estimate.
Forecast at completion is updated as conditions change and compared to the authorised amount. Deviation is visible immediately at investment, site and group level, so the conversation happens while options remain.
05Govern changes properlyA change is a decision, not an adjustment.
Cost and scope changes are documented, assessed against the original investment case, and routed to the authority level appropriate to the revised total. Nothing is quietly absorbed, and the approval history stays intact.
06Close out and confirm the benefitThe investment case is closed, not just the spend.
At close-out, delivered cost and realised benefit are compared with what was approved. The result becomes evidence for future estimating and prioritisation, which is how a capital portfolio improves over time.
What changes
Compare execution continuouslywith the approved investment case.
- Execution starts from the approved baseline automatically
- Project owners and finance work from the same cost figures
- Overrun risk surfaces early enough to act on
- Changes are governed at the correct authority level
- Leadership sees the whole portfolio without a reporting cycle
- Close-out produces evidence that improves the next estimate
Module
Capex Management
The full execution and governance module this sits within.
Related
Capex Approval
Govern the approvals that release each investment.
Related
Capex Reporting & Dashboards
Report budget, actuals and forecast across the portfolio.
Module
Capital Budgeting Software
The approved baseline every tracked project is measured against.
Module
Capex Strategy
Feed delivery outcomes back into the next investment cycle.
Capex execution
Questions about tracking capex,answered directly.
What is capex tracking software?
Capex tracking software follows approved capital investments through execution on the financial dimension: approved budget, commitments, actual cost, forecast at completion and deviation against the case the investment was approved on. It keeps execution accountable to the approval decision. Weissr governs the money, not the work plan: execution starts from the approved baseline, changes face the same authority limits that governed the original approval, and the ERP keeps the numbers honest, so leadership can see where capital is going while there is still time to act.
Where does capex tracking sit in the Weissr platform?
In Weissr, capex execution and tracking is a capability of Weissr Capex Management, not a separate product. The platform has three modules: Capex Strategy, Capital Budgeting and Capex Management. Tracking runs inside the third, alongside approvals and delivery follow-up.
Is this project management software?
No. Weissr does not manage schedules, Gantt charts, work breakdown structures, resources, contractors or procurement. It governs the financial control layer around capital projects, including budget, forecast, actuals, change control and close-out, and works alongside whatever delivery tools your project teams already use. Where a site has no delivery tool in place, basic milestone and status tracking can be handled in Weissr, but it is not built to replace a scheduling system.
How is capex tracking different from ERP reporting?
The ERP holds the accounting record of what has been committed and spent. Capex tracking sets that against the approved case and the live forecast, so a deviation becomes a governed decision rather than a number noticed at month end.
Can it show the whole capex portfolio at once?
Yes. Every project rolls up to site, business unit and group level, so leadership can see total committed spend, forecast at completion and the investments most at risk without waiting for a reporting pack.
How does it handle overruns and cost changes?
Forecast at completion is maintained continuously against the approved baseline. When a change would take an investment past its authorised amount, it routes back through the approval chain at the correct authority level instead of being absorbed locally.
Does it connect to our ERP for actual costs?
Yes. Actual and committed cost flow in from SAP, Oracle, IFS or another ERP, so capex reporting reflects the accounting record without manual reconciliation between systems.
See your capex portfolioin a single live view.
We will show how your investments, budgets and ERP data come together in one accountable system.
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